recruitmentprocess
Steps of Manpower Sourcing at Express Recruiter Nepal
Recruitment Process
Our recruitment journey starts with a thorough consultation to understand your exact staffing needs. We actively engage with your team to identify the roles that need to be filled, the qualifications required, and the timelines you’re working within. This step ensures that we are fully aligned with your business objectives from the very beginning.
Client Engagement:
We carefully listen to your needs, understanding the job roles, skill levels, and any unique qualifications you require.
Customized Strategy:
The client must provide a Demand Letter, which outlines the positions required, the number of workers, salary structure, and other relevant details. This letter must be attested by the relevant authorities, including the Chamber of Commerce, Ministry of Foreign Affairs, and the Nepalese Embassy.
We utilize a variety of channels to attract qualified candidates. Our recruitment efforts include advertisements in Social media, national newspapers, broadcasts on regional FM stations and outreach to our extensive candidate database.
Nationwide Reach:
Advertisements in key local newspapers, radio stations, and targeted communications to potential candidates.
Database Outreach:
We tap into our existing network of pre-qualified candidates to quickly source talent.
Our team conducts a detailed pre-screening process to evaluate the candidates’ skills, qualifications, and fit for the job. This step includes interviews, skills testing, and practical evaluations, particularly for technical roles. We assess not only their qualifications but also their work ethic, adaptability, and alignment with the job’s requirements.
Technical & Non-Technical Evaluations
We partner with training institutes for specialized testing (technical roles) and perform detailed interviews to assess general job readiness.
Candidate Profiling:
We create comprehensive profiles for each shortlisted candidate, including their strengths, technical skills, and past experience.
The final interview is conducted by the employing company via video conference (e.g., Skype), a direct visit to Nepal, or based on CV selection. If the client lacks the time to conduct interviews, Express Recruiter takes care of the full selection process and provides detailed candidate profiles for the client’s review.
Flexible Interviewing Options:
Skype/Zoom interviews or CV-based selections as per the client’s convenience.
End-to-End Selection Management:
We manage the interview process and provide a full report on shortlisted candidates.
Once the final candidates are selected, the employer issues the Offer Letters. We ensure that all offer details, including terms of employment and benefits, are clearly communicated to the candidates, and we collect their signatures to confirm acceptance.
Employer’s Role:
Send offer letters after the final interview.
Express Recruiter’s Role:
Manage candidate communications, ensuring the offer letters are signed and returned promptly.
Selected candidates undergo mandatory medical testing to ensure they are fit for employment abroad. These tests are carried out by authorized medical centers to meet the health and safety requirements of the hiring country. Back ground verification is conducted by the Police Headquarters, (CID) Criminal Investigation Department, Kathmandu, Nepal to enumerate any criminal records that the applicant may or may not have following which we receive the PCC (Police clearance certificate)
Health Clearance:
We manage the full medical testing process to ensure compliance with destination country standards.
Medical Reports:
We submit the medical certificates and clearances required for visa processing.
PCC:
We initiate Background verification for Police clearance certificate
Express Recruiter manages all necessary visa documentation, including the collection and submission of medical certificates, signed offer letters, passport copies, and photographs. This comprehensive documentation is submitted for visa processing to the relevant embassies and authorities.
Visa Preparation:
We compile and submit all necessary visa documents.
Compliance:
Our team ensures all paperwork complies with the legal requirements of both the sending and receiving countries.
Once the visa application is approved, we facilitate the final steps in securing the work permit. For specific countries like Saudi Arabia and Malaysia, we manage the visa stamping process through the nearest host country embassy.
Work Permit Handling:
We guide candidates through the visa stamping process and ensure their documents are prepared for deployment.
Client Coordination:
We liaise with the client to ensure all visa formalities are completed on time.
Before candidates leave Nepal, we provide them with a Pre-Departure Orientation that covers essential details about the job, the destination country’s culture, laws, and work environment. This ensures that they are well-prepared for their roles and transition smoothly into the new workplace.
Cultural & Job Readiness:
Candidates are trained on what to expect when they arrive, including the company’s working environment, rules, and regulations.
Final Briefing:
Candidates are required to secure a Final Foreign Employment Permit from the Nepalese government. This process involves submitting the candidate’s passport, visa, medical reports, and orientation certificates to the Labor Department for clearance. Candidates are only allowed to depart after receiving this permit.
Labor Department Coordination:
We handle all submissions to the Nepal Government’s Labor Department for final clearance.
Compliance Check:
We ensure that all details, including visa, passport, and demand letter, match and comply with regulations.
Once the candidates are cleared to travel, we coordinate their deployment and ensure they arrive at the designated location. Upon arrival, the employing company is responsible for picking up the workers and providing a brief orientation on company rules and job expectations.
Airport Pickup:
We ensure that all necessary travel arrangements are made, and the employer is ready to receive the candidates upon arrival.
Onboarding Assistance:
The employer is expected to provide a brief on the working environment, company regulations, and any job-specific training upon the candidate’s arrival.
Our responsibility doesn’t end with deployment. We offer ongoing post-placement support to both the employer and the candidate to ensure long-term success. This includes regular check-ins to monitor job performance, resolve any issues, and provide dispute management services if required.
Employer Feedback:
We maintain communication with the client’s HR team to ensure that candidates are performing well and meeting expectations.
Employee Support:
We offer counseling services to candidates, ensuring they have the resources needed to succeed in their new role.
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